Attendance Procedures

Reporting absences and attendance procedures

Please be specific about the reason why your child will not be attending school today. If your reason for submitting a student absence is related to sickness, in the "Reason for Absence" blank space on the form below, please indicate whether your child has any of the following symptoms: 

  • Feeling feverish or chills
  • Fever greater than or equal to 100.4 F
  • Headache (not due to another health condition, hunger, menstrual cramps stress, or injury)
  • A new cough (not due to another health condition)
  • Shortness of breath or breathing difficulties (not due to diagnosed respiratory condition or if different than normal pattern of chronic condition)
  • A new sore throat (not due to another health condition)
  • Congestion or runny nose (not related to allergies or health condition)
  • Fatigue (more tired than normal or sudden onset)
  • New muscle pain (not due to another health condition or that may have been caused by a specific activity such as physical exercise)
  • New loss of taste, smell, or appetite
  • Abdominal pain (not due to hunger, constipation, injury, or stress)
  • Nausea, vomiting or diarrhea

Report an Absence 

To report an absence, parents/guardians may

Students who attend school regularly and arrive on time are more likely to perform well academically. FCPS expects students to be in school and follow their assigned schedules unless their absence is excused due to illness, a death in the family, a medical or dental appointment, or religious obligations. Parents must give the school a written explanation for any student absence or late arrival. Parents are asked to call or e¬mail the school attendance line if their child will be late or miss school. If school officials do not receive notice, parents will get a call and an e-mail through our notification system saying that their child has not arrived at school as expected. Absence or tardiness is unexcused if the parent does not inform the school in advance or supply a note when the student returns to school. Students are required to make up missed work.

Each student shall provide a satisfactory written explanation from his or her parent or guardian for any absence from class and for the release of the student from school during the school day.

All-Day Absences 

  • Whenever any student accumulates a total of five unexcused days of absence in a school year, the school will refer the student to the attendance officer, and a plan to resolve the nonattendance will be developed. If an additional unexcused absence occurs in the same school year, a conference will be scheduled. If a further unexcused absence occurs in the school year, the attendance officer will file a complaint with the Juvenile and Domestic Relations Court as described in Section 22.1-258 of the Code of Virginia. The current version of Regulation 2234 provides additional details.

Extended Vacations

  • If an extended vacation has been planned during the school year, parents must notify the school in advance.